Request for Notification of Utilization Purpose of Retained Personal Data and Disclosure of Retained Personal Data and Record of Third Party Provision, Correction, etc. or Cessation of Utilization, etc. of Retained Personal Data, and Cessation of Provision of Retained Personal Data to a Third Party

Request for Notification of Utilization Purpose of Retained Personal Data and Disclosure of Retained Personal Data and Record of Third Party Provision, Correction, etc. or Cessation of Utilization, etc. of Retained Personal Data, and Cessation of Provision of Retained Personal Data to a Third Party

Updated on April 1, 2022

Please take the following procedures, as appropriate, regarding the procedures for requesting the notification of utilization purpose of the retained personal data (*1), disclosure of retained personal data and record of third party provision (*2), correction, etc. (correction, addition, deletion) or cessation of utilization, etc. (cessation of utilization, erasure) of retained personal data, or cessation of provision of retained personal data to a third party under laws and regulations. If we are unable to comply with your request, we will explain the reason to you. Furthermore, we may delete your personal information for which the utilization purpose has been achieved after the lapse of a given period. In such a case, please kindly note that we will not be able to comply with your request for disclosure, correction, etc., cessation of utilization, etc., or cessation of provision to a third party.

※1 Retained personal data
Retained personal data is personal information that we are managing in a searchable manner, and for which we are authorized to comply with any request for disclosure, correction, etc., cessation of utilization, etc. and cessation of third party provision thereof. For instance, information will not correspond to retained personal data in the following cases.
・Unarranged business cards, application postcards, survey forms, etc.

※2　Record of third party provision
Record of third party provision refers to a record related to a third party provision created when we provide personal data to a third party and a record of matters to be confirmed upon receiving the third party provision of personal data created when we receive the provision of personal data from a third party; save for those prescribed under the Personal Information Protection Act as not being included in the record of third party provision.

Request for Notification of Utilization Purpose of Retained Personal Data or Disclosure of Retained Personal Data or Record of Third Party Provision

1.Submission destination

You may request the notification of utilization purpose or the disclosure of retained personal data or record of third party provision only with registered mail with acknowledgment of receipt. In making your request, please fill out the necessary information in the prescribed request form, enclose necessary documents, etc., and send them to the following address.

11F Togeki Bldg., 4-1-1 Tsukiji, Chuo-ku, Tokyo 104-8422
Attn.: “Shochiku Personal Information Contact Desk”

2.Necessary documents

When making the request, please enclose all of the following necessary documents.

  1. Request form (Form A) (please affix your seal)
  2. Following identity verification documents (please submit documents of either A or B below)
    A：Copy of one of the following documents
    My Number Card, driver’s license, passport, residence card, disability certificate
    B：Copy of one of the following documents, and copy of certificate of residence
    Health insurance card, pension handbook

3.Request by agent

When your agent is to make the request, please enclose all of the following necessary documents.

  1. Power of attorney(seal to be affixed by you)
  2. Request form (Form A) (seal to be affixed by agent)
  3. A：Copy of one of the following documents
    My Number Card, driver’s license, passport, residence card, disability certificate
    B：Copy of one of the following documents, and copy of certificate of residence
    Health insurance card, pension handbook

4.Request by person with parental authority

If you are a minor and the person with parental authority is to make the request, please enclose all of the following necessary documents.

  1. Family register
  2. Request form (Form A) (seal to be affixed by agent)
  3. A：Copy of one of the following documents
    My Number Card, driver’s license, passport, residence card, disability certificate
    B：Copy of one of the following documents, and copy of certificate of residence
    Health insurance card, pension handbook

5.Method of response

We will send you a response according to the method that you selected in the request form (mailing of a document or sending of an email).

6.When the Company is unable to comply with your request for notification of utilization purpose or request for disclosure of retained personal data or record of third party provision

If your request corresponds to any of the following items, please note in advance that we will not be able to comply with your request for the notification of utilization purpose or the disclosure of retained personal data or record of third party provision. In such a case, we will notify you to the effect that we are unable to comply with your request according to the method of response indicated above.

  1. The target of your request does not correspond to retained personal data or record of third party provision
  2. We are unable to confirm that the request is from you because the address that you provided does not match the address being managed by us, etc.
  3. There is deficiency in your request procedures and, despite our notification to you to such effect, such deficiency is not resolved even after the lapse of 2 weeks
  4. In cases where the request is made by your agent, we are unable to confirm the authority of representation of the agent
  5. The notification of utilization purpose corresponds to any of the following cases:
    ・cases in which the utilization purpose of retained personal data has been made readily available to you and the utilization purpose of retained personal data that can identify you is clear;
    ・cases in which there is a possibility that informing you of a utilization purpose would harm our rights or legitimate interests;
    ・cases in which there is a possibility of harming your or a third party’s life, body, fortune or other rights and interests; or
    ・cases in which there is a need to cooperate in regard to a central government organization or a local government performing affairs prescribed by laws and regulations, and when there is a possibility that informing you of a utilization purpose would interfere with the performance of the said affairs.
  6. The disclosure of retained personal data or record of third party provision corresponds to any of the following cases:
    ・cases in which there is a possibility of interfering seriously with us in implementing our business properly;
    ・cases in which there is a possibility of harming your or a third party’s life, body, fortune or other rights and interests; or
    ・cases of violating other laws or regulations.
  7. Your request otherwise corresponds to the matters set out in the Personal Information Protection Act or other laws and regulations

Request for Correction, etc. or Cessation of Utilization, etc. of Retained Personal Data or Cessation of Provision of Retained Personal Data to a Third Party

1.Contact information for submission

You may request the disclosure of correction, etc. or cessation of utilization, etc. of retained personal data or cessation of provision of retained personal data to a third party only with registered mail with acknowledgment of receipt. In making your request, please fill out the necessary information in the prescribed request form, enclose necessary documents, etc., and send them to the following address.

11F Togeki Bldg., 4-1-1 Tsukiji, Chuo-ku, Tokyo 104-8422
Attn.: “Shochiku Personal Information Contact Desk”

2.Necessary documents

When making the request, please enclose all of the following necessary documents.

  1. Request form (Form B) (please affix your seal)
  2. A：Copy of one of the following documents
    My Number Card, driver’s license, passport, residence card, disability certificate
    B：Copy of one of the following documents, and copy of certificate of residence
    Health insurance card, pension handbook

3.Request by agent

When your agent is to make the request, please enclose all of the following necessary documents.

  1. 1. Power of attorney (seal to be affixed by you)
  2. Request form (Form B) (seal to be affixed by agent)
  3. Following identity verification documents (please submit documents of either A or B below)
    A：Copy of one of the following documents
    My Number Card, driver’s license, passport, residence card, disability certificate
    B：Copy of one of the following documents, and copy of certificate of residence
    Health insurance card, pension handbook

4.Request by person with parental authority

If you are a minor and the person with parental authority is to make the request, please enclose all of the following necessary documents.

  1. Family register
  2. Request form (Form B) (seal to be affixed by agent)
  3. Following identity verification documents (please submit documents of either A or B below)
    A：Copy of one of the following documents
    My Number Card, driver’s license, passport, residence card, disability certificate
    B：Copy of one of the following documents, and copy of certificate of residence
    Health insurance card, pension handbook

5.Method of response

We will send you a response according to the method that you selected in the request form (mailing of a document or sending of an email).

6.When the Company is unable to comply with your request for correction, etc., cessation of utilization, etc., or cessation of provision to a third party

If your request corresponds to any of the following items, please note in advance that we will not be able to comply with your request for the correction, etc., cessation of utilization, etc. or cessation of provision to a third party. In such a case, we will notify you to the effect that we are unable to comply with your request according to the method of response indicated above.

  1. The target of your request does not correspond to retained personal data
  2. We are unable to confirm that the request is from you because the address that you provided does not match the address being managed by us, etc.
  3. There is deficiency in your request procedures and, despite our notification to you to such effect, such deficiency is not resolved even after the lapse of 2 weeks
  4. In cases where the request is made by your agent, we are unable to confirm the authority of representation of the agent
  5. The correction, etc. of retained personal data is not required in light of the utilization purpose
  6. Your indication of error is incorrect
  7. Our utilization, etc. of your personal information is being performed without any violation of the Personal Information Protection Act
  8. The cessation of utilization, etc. of retained personal data or the cessation of provision of retained personal data to a third party requires a large amount of expenses and necessary alternative action is taken to protect your rights and interests
  9. Your request otherwise corresponds to the matters set out in the Personal Information Protection Act or other laws and regulations

Utilization Purpose of Information Acquired by Company in Relation to Request

We will use the information that we acquire in connection with your request for the notification of utilization purpose or the disclosure, correction, etc., cessation of utilization, etc. and cessation of provision to a third party for confirming the identity of you or your agent, examining the requested contents, and contacting you to send you our response. We will dispose the identity verification documents that you sent us within 6 months after sending you our response.